948 -- Record creation information (New cataloging)
949 -- Record modification information (i.e. Recataloging and other work)$a -- Note
$b -- Cataloging status code
$c -- Cataloging status date
$d -- Type of cataloging copy
$e -- Initials of person preparing the record
$f -- Location
$g -- Statistical category code
$a -- Note
$c -- Modification date
$e -- Initials of person modifiying the record
$f -- Location
$g -- Statistical category code
Serials Cataloging statistics are collected and reported via computer programs. Codes are added to fields 948 and 949 in the bibliographic record at the time of cataloging work. Some codes are added by computer program when Catalog Management performs batch work on bibliographic records.
Monthly, the VgerSelect program is used to identify Voyager records newly cataloged or recataloged during the reporting month. Specific data are extracted from the records and imported into an Access database, from which the monthly reports are generated.
This process depends on consistent and proper use of the 948 and 949 fields in the bibliographic record. Thus it is highly recommended that macros be used to input these fields to ensure that data (especially the date) are input correctly.
For convenience, a two-page printable listing of all codes given in the tables below is available at: L:\SERIALS\STATS\948949cheat2005july.docField 948 is to be added to each record that is newly cataloged.
This field is not repeatable.
Replace a 948 field only when it is provisional (i.e., not yet cataloged--subfield $b does not contain b, c, d, or h).
Of the subfields listed below, all subfields are required, except for subfield $a (Note). None of the subfields may be repeated, except for subfield $a.
This subfield is not used for statistical purposes, except in the very rare instance when code other is used in subfield $g. Input here any information you consider useful, keeping in mind that it will be ignored in the statistics generating process unless accompanied by the code other in subfield $g.
Code Definition a not yet cataloged c not to be cataloged (i.e. desk copy) d classed separately e cataloging completed; record has been updated on OCLC (if one exists) h cataloging completed; record has not been updated on OCLC (this should very rarely be used in Serials Cataloging) p not yet cataloged; record has been updated on OCLC (at the time of cataloging, this code would be changed to "c", "d" or "e" and the date changed) Codes c, d, e, and h indicate that the record is "done"; they must only be input when cataloging is completed and ready to be counted. If the OCLC record has been updated but the item is remaining in the backlog or on the In Process shelves, use code p. In all other cases, use code a only.
This is the date that cataloging is completed (the same day that the Cataloging status code is applied). It is input in the format "yyyymmdd":
$c 20050728
It is very important that this date be the actual date of updating the 948 field, or the record may be counted in the wrong month or not at all.
Code Definition c CONSER copy (record has field 042) n non-CONSER copy (record does not have field 042) o original $e -- Initials of person preparing the record
Your two- or three-letter initials are entered in this field.
This is the location for which the cataloging was done.
If two or more locations would apply (e.g. two copies were cataloged, or accompanying material is in a separate location), use the "most important" location (e.g. "nref" vs. "nsel" for two copies, or "nstx" vs. "ncirc" for a title that has accompanying CD-ROM).
For "Latest volume in Reference" serials, use the temp location code instead of the code in 852 $b.
$g -- Statistical category code
Only one code may be input in this subfield. Use the code that best fits the situation at hand.
Code Definition ar corporation annual report (classed in 338.741) cfd computer file, direct access cfr computer file, remote access cs class sep monographic series (record is suppressed from OPAC; Cataloging status code is d; OCLC record should be updated) ct class together monographic series dc desk copy (record is suppressed from OPAC; Cataloging status code is c; OCLC record should not be updated) hc hardcopy periodical/annual/irregular (i.e. a "typical serial") mf microform of any type ne newspaper (in newsprint, not microform) other other (does not fit any category above; requires a note in subfield $a and should be reported to Head of Serials Cataloging)
The following subfields are also defined for field 948, but are not used by Serials Cataloging staff:
$h (Source of record)
$i (Information pertaining to source)
This field records statistics for recataloging and other related work (such as withdrawals, CONSER transactions, creation of Sample File records for Africana, etc.).
A new field 949 is to be added for each instance of recataloging.
Existing 949 fields should not be modified or removed for any reason.
Statistics are generally not recorded for very minor changes to a record, such as correcting spelling or tagging errors or adding a misnumbering note.
Of the subfields listed below, all subfields are required, except for subfield $a (Note). None of the subfields may be repeated, except for subfield $a.
This subfield is not used for statistical purposes. Inut here any information you consider useful, keeping in mind that it will be ignored by the programs used for generating statistics.
This is the date recataloging is completed. It is input in the format "yyyymmdd":
$c 20050728
It is very important that this date be the actual date of updating the 949 field, or the record may be counted in the wrong month or not at all.
$e -- Initials of person modifying the record
Your two- or three-letter initials are entered in this field.
This is the location for which the recataloging was done.
If two or more locations would apply (e.g., two copies, in different locations, are attached to the record; or accompanying material is in another location) use the "most important" location (e.g. "nref" vs. "nsel" if two copies exist, or "nint" vs. "nstx" if you have added a URL for an electronic version).
For "Latest volume in Reference" serials, use the temp location code instead of the code in 852 $b.
$g -- Statistical category code
Only one code may be input in this subfield. Use the code that best represents the reason that the record came up for recataloging or for which the most significant work was done.
Code Definition acd added copy, different call number acs added copy, same call number (including reinstating a copy when there are already other existing copies) ap access point(s) changed cap caption change cn call number change conaef CONSER authentication of existing full/core record conaem CONSER authentication of existing minimal record conaof CONSER authentication of original full/core record conaom CONSER authentication of original minimal record conasf CONSER subsequent authentication of full/core record conasm CONSER subsequent authentication of minimal record conmc CONSER maintenance of CONSER record conmn CONSER maintenance of non-CONSER record csr class sep series recataloged (e.g. title change; use this code for all recataloging of class sep series records) dcr desk copy recataloged (use this code for any recataloging activity in a record which contains a desk copy only) enote addition or change in notes regarding electronic access (when no changes made to URL) freq frequency change link linking notes/entries added or changed (this is for substantive changes to the record; minor changes such as updating subfield $w or subfield $x should not be reported) loc location change nmp no more published nrc no response to claim other does not fit any other category photo preservation photocopy note/holdings added proj special project (use under direction of Head of Serials Cataloging; requires accompanying note in subfield $a) reconc retrospective conversion project, completion of record (comparison of OCLC copy and catalog card) reconf retrospective conversion, full (new record created) reconp retrospective conversion, partial (partial record filled in/upgraded) reinst withdrawn title reinstated (no other copies had been active before the copy in hand was reinstated) reo reopened record which had formerly been "nmp" or "nrc" sf Sample File (Sample Newsletter, etc.) record for Africana (use only field 949 for these records; 948 will not be used until the title is actually cataloged) tc title change (this is the closed-out title) tcl title change for latest entry record (new title added to existing latest entry record) up upgrade (record overlaid with new OCLC copy); typically, this would be used in a record that is revised because a related record came in for recataloging (in most cases you would use a different code that is more descriptive of the reason recataloging was done) url URL added for web version access urlc URL changed urlr URL removed wdc withdrawn copy (other active copy still remains) wdt withdrawn title (no active copies remain)
The following subfield is also defined for field 949, but is not used by Serials Cataloging staff:
$b (Modification type code)
DOCUMENT HISTORY:
Issued July 29, 2005 (KMR)
Replaces various paper memos about 948/949 fields distributed since Sept. 2, 1999