CPC 1 (Sept. 1994)

Standards for Holding Statements

Chapter 5: Item Records

Enum/Chron Field
Midspine Field
Supplements
Indexes

Enum/Chron Field

Following the caption guidelines in subfield |v of the copy holdings statement (in the HLDG record), record enough information to uniquely identify an item, usually a volume number and an issue or part number.

     v.12
     v.2:no.3
     v.5:no.1:pt.1

Record enumeration in the modified ANSI standard used in order records (see Chapter 4). Use hyphens and slashes appropriately (see "Punctuation" in Chapter 1 or Chapter 2).

Midspine Field

This field usually contains chronology data.

     1989:Jan.15
     1990-1991
     1986:Jan./Feb.

If the serial is captioned by date, input the date in the enum/chron field, not in the midspine field.

Record chronology as in order records (see Chapter 4). Use hyphens and slashes appropriately (see "Punctuation" in Chapter 1 or Chapter 2).

Supplements

If a supplement is bound in with the basic bibliographic unit, record the information in the midspine field (after the regular midspine information such as date, etc.). Use a plus sign (+) to separate the midspine data and the supplement data.

     Correct:    ENUM/CHRON:  v.5
                 MIDSPINE:    1989:+suppl.1

     Incorrect:  ENUM/CHRON:  v.5:+suppl.1
                 MIDSPINE:    1989

If an item record is for a supplement alone, this information is included in the enum/chron field. The caption of the basic bibliographic unit comes first, followed by the caption for the supplement.

     Correct:    ENUM/CHRON:  v.5:suppl.1
                 MIDSPINE:    1989:Jan.

     Incorrect:  ENUM/CHRON:  sup.1:v.5
                 MIDSPINE:    1989:Jan.

Indexes

If an item record is for an index alone, this information is included in the enum/chron field. The caption for the basic bibliographic unit comes first, followed by the word "index".

     (1)  Correct:    ENUM/CHRON:  v.12:index
                      MIDSPINE:    1990:Jan./June

          Incorrect:  ENUM/CHRON:  index:v.12
                      MIDSPINE:    1990:Jan./June

     (2)  Correct:    ENUM/CHRON:  v.1/10:index
                      MIDSPINE:    1981/1990

          Incorrect:  ENUM/CHRON:  index:v.1-10
                      MIDSPINE:    1981-1990

An index bound with its basic bibliographic unit is not recorded in the item record.

     Correct:    ENUM/CHRON:  v.14
                 MIDSPINE:    1994

     Incorrect:  ENUM/CHRON:  v.14+index
                 MIDSPINE:    1994

     Incorrect:  ENUM/CHRON:  v.14
                 MIDSPINE:    1994+index

An index for multiple pieces or volumes bound with only one of those units may be recorded in the midspine.

     Correct:    ENUM/CHRON:  v.10
                 MIDSPINE:    1993+index v.1/10

     Incorrect:  ENUM/CHRON:  v.10:+index:v.1/10
                 MIDSPINE:    1993

Main Table of Contents
Introduction
Chapter 1: Serial Holdings Standards
Chapter 2: Non-Serial Holdings Standards
Chapter 3: MARC Holdings Records
Chapter 4: Order Records

Hypertext version of this document created 2/95 by Kevin M. Randall
Last updated 3/16/95 (KMR)