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Introduction
Definitions
Punctuation
Capitalization and Abbreviation
Holdings Statements
Enumeration (Numbers)
Extent of Unit
Name of Unit
Specific Extent Note
Chronology (Dates)
Gaps and Breaks
Itemization
Compression
Hierarchical Bibliographic Units
Serials as Secondary Bibliographic Units
These standards apply to the recording of non-serial holdings in MARC holdings records. The Libraries using the Northwestern University NOTIS system have agreed to follow ANSI/NISO standard Z39.57-1989, Holdings statements for non-serial items. The libraries will record non-serial holdings at Level 4 as specified by the standard. Standards for the recording of serial holdings in MARC holdings records are discussed in Chapter 1; procedures for creating and updating MARC holdings records are covered in Chapter 3; standards for inputting receipt statements in order records are in Chapter 4; and standards for item records are in Chapter 5.
Bibliographic Item--A bibliographic unit or set of bibliographic units in any physical form, either serial or non-serial, published, issued or treated as an entity and, as such, forming the basis for a single bibliographic description. In these guidelines, the bibliographic item is the entity described by the bibliographic record to which the MARC holdings record is linked. Some bibliographic items consist of one or more basic bibliographic units; others consist of one or more basic bibliographic units plus one or more secondary bibliographic units. Examples of bibliographic items are: a single book, a set of maps, a musical score with parts, a compact digital disc, a multimedia kit, a manuscript collection, a microform journal, a videotape with an accompanying pamphlet, a loose-leaf publication together with its serially issued updates, a set of computer disks with their accompanying manuals.
Bibliographic Unit--A discrete bibliographic entity that constitutes either the whole or part of a bibliographic item. A bibliographic unit may or may not be separately titled, and it may or may not be sequentially ordered with respect to any other bibliographic unit within the bibliographic item. A bibliographic unit may be a basic bibliographic unit or a secondary bibliographic unit; it may be single-part, multipart or serial.
Basic Bibliographic Unit--The primary bibliographic unit for which holdings are being reported, as reflected in the corresponding bibliographic description. Examples of basic bibliographic units are: a single map, a ten-volume encyclopedia, a computer file, a score, a set of orchestral parts, a legal publication with separately titled constituent parts. Bibliographic units that are considered equal components under the conventions for bibliographic descriptions being applied--such as a musical score and parts, or the parts of a multimedia kit--are considered multiple basic bibliographic units.
Secondary Bibliographic Unit--A bibliographic unit that is supplementary or complementary to a basic bibliographic unit or to another secondary bibliographic unit; some types of secondary bibliographic units are considered accompanying material under AACR2. A secondary bibliographic unit may itself be single-part, multipart, or serial in nature. Examples of secondary bibliographic units are: a supplement, an index, a map in a pocket inside a book cover, an answer book accompanying a textbook, a pamphlet accompanying an audiodisc, or a serial update service to a single part of a multipart item. Note that an equal bibliographic component of a set of differing items, such as a multimedia kit or a musical score and parts, is considered a basic bibliographic unit. Individual parts of multipart items are considered parts, not secondary bibliographic units.
- Hyphen--Indicates an unbroken range of holdings.
v.1-4
pt.A-C
, Comma--Indicates a gap in the library's holdings.
no.1-2,no.4-5
/ Slash (diagonal)--Connects notations that form a single entity,
such as double issue numbers.
v.3:no.1/2
: Colon--Separates two orders or levels of hierarchical data.
v.1:no.2:pt.A
() Parenthesis--For secondary bibliographic units that are serial
in nature, to separate enumeration and chronology.
v.1(1950)
= Equals sign--Indicates an alternative numbering scheme.
v.4:no.5=fasc.15
; Semicolon--Indicates a nongap break in a range of holdings (i.e.,
when an item has not been published).
v.1-3;v.5-7
[] Square brackets--To indicate supplied or corrected enumeration.
v.[1]-3
<> Angle brackets--To enclose the specific extent note. The left
angle bracket is always preceded by a blank.
v.1
no.3-4
"" Quotation marks--To enclose the name of unit. The close quote
is separated from any following information by a blank.
"Study guide" 2 v.
+ Plus sign--precedes a basic bibliographic unit subsequent to the
first (basic unit) or a secondary bibliographic unit. It is preceded and
followed by a blank.
50 slides + "Study Guide"
. Period followed by two blanks--Used as a separator for itemization.
pt.A. pt.B. pt.C
Capitalize captions, months, etc. according to the rules of the language involved.
Some common abbreviations are given below. See AACR2, Appendix B for other abbreviations.
Abteilung Abt. nouvelle nouv.
Band Bd. number,-s no.
book bk. Nummer Nr.
deel d. nummer nr.
edition ed. page, pages p.
editions eds. part pt.
facsimile facsim. parts pts.
fascicle fasc. partie ptie.
Jahrgang Jahrg. series ser.
Lieferung Lfg. supplement suppl.
neue Folge n.F. Teil, Theil T.
new series n.s. tome t.
nouveau nouv. volume,-s v.
Holdings are recorded in terms of enumeration, extent of unit, and/or name of unit. One or more of these elements must be present in every holdings statement. Note that this provides more flexibility in recording non-serial holdings in contrast to serial holdings where only enumeration is allowed. Also note that except for secondary units treated as serials, dates (chronology) are not recorded.
Record all numeric information as Arabic numerals.
v. VII becomes v.7
First ed. 1st ed.
no. Five no.5
Troisieme 3.
Record alphabetic data as they appear on the publication (romanize if necessary).
3a
no.36B
pt.C
Typographic or other designations used in lieu of numeric designations can
be converted to numbers, if they have direct numeric equivalents.
Library holds a three volume set designated as *, **, ***
1-3
Square brackets are used to indicate supplied or corrected enumeration.
Library holds a three volume set in which there is no designation for
volume one
v.[1]-3
In the case of multipart items lacking enumeration, but in which the individual
parts have distinctive titles, the titles can be used as a substitute for
enumeration.
Library holds a 2 volume travel guide lacking enumeration but with
distinctive titles on each volume
Aachen to Kodesh. Koeberle to Zwischen
Library holds a computer file consisting of 4 disks lacking
enumeration
Installer disk. Program disk. Reference disk. Help disk
Record captions in the vernacular form appearing on the publication (romanized
if necessary). Capitalize and abbreviate according to AACR2, Appendix B.
(Note, the decision to supply captions, when these are lacking, is a local
library option.)
volume 5 becomes v.5
tome 7 t.7
nmbr 3 no.3
Heft 1 Heft 1
Band 8 Bd.8
3eme ser. 3.ser.
Consists of an arabic numeral indicating the sum of the number of units held, followed by a term indicating the specific class of material held, to which the units belong. Use the specific material designation as instructed in subrule .5B in the chapter of AACR2 dealing with the type of material to which the units belong.
3 v.
2 videocassettes
1 model
5 computer disks
May be used when recording holdings for secondary bibliographic units, or in cases of multiple basic units, if necessary to clarify the holdings being recorded. The name shall be enclosed in quotation marks. It shall consist of the bibliographic title of the unit, or a supplied designation describing it.
1 videocassette + "Script"
50 slides + "User's manual" 2 v.
v.1-2 + "Appendix--Public hearings" A-B
5 computer disks + "Handbook" + "Getting started" + "Communications
handbook" + "Quick reference guide"
Contains information clarifying or enlarging upon the extent of holdings element or elements preceding it. It is enclosed within angle brackets.
Library holds pt.1-4, but pt. 2 is water-damaged
pt.1. pt.2 . pt.3-4
Library holds v.1,5-9 in hard copy, v.2-4 on microfilm
v.1. v.2-4 (Microfilm; request at Circulation Desk). v.5-9
Dates are not recorded except in the case of component bibliographic units that are treated as serials.
Gaps are indicated by a comma.
Library holds no.1-2 and 4-5 (but not no.3)
no.1-2,no.4-5
Library holds Band 2, Teil 4-5 and Band 2, Teil 7-8
Bd.2:T.4-5,T.7-8
Nongap breaks are indicated by a semicolon
Library holds v.1-10, but v.6 was never published
v.1-5;v.7-10
An itemized statement consists of the enumeration of each part of the unit held. The caption is repeated ahead of each part itemized. To separate itemized parts use a period followed by two blanks (.bb)
Library holds volumes 1-4
v.1. v.2. v.3. v.4
Library holds parts A-B and parts D-E
pt.A. pt.B,pt.D. pt.E
Library holds tome 1-3, but tome 2 is unbound
t.1. t.2 . t.3
A compressed statement shows the holdings as a range of parts. If all the parts are at the same hierarchical level, any caption present is recorded once preceding the first numeric/alphabetic designation. Compression may take place only when there are no gaps.
Library holds volumes 1-4
v.1-4
Library holds parts A-B and D-E
pt.A-B,pt.D-E
Holdings can also be expressed as a combination of compressed and itemized
statements.
v.1 . v.2-4. v.5 <1984 reprint>. v.6-9
Record enumeration data from the highest hierarchical level to lowest hierarchical level, using a colon to separate each level.
v.1:no.1
v.1:no.1:pt.A
When an item carries combined numbering, such as a double volume, separate
the numbers with a slash.
v.1/2
v.2:pt.A/B
Compression may take place at the lowest hierarchical level or there may
be further compression at a higher level, provided that there are no gaps
at the lower level.
v.1:pt.1-4. v.2:pt.1-4. v.3:pt.1-4. v.4:pt.1-4
may be compressed to
v.1-4
However,
v.1:pt.1-4. v.2:pt.1-2,pt.4. v.3:pt.1-4. v.4:pt.1-4
may only be compressed to
v.1. v.2:pt.1-2,pt.4. v.3-4
or alternatively to
v.1:pt.1-v.2:pt.2,v.2:pt.4-v.4:pt.4
Hierarchical bibliographic units having first-order designators, but lacking
subsequent order designators may be itemized by using titles present on
the parts in lieu of subsequent order designators.
v.1. v.1:Appendix. v.2. v.2:Appendix
Record the holdings of secondary bibliographic units that are serial in nature following the rules set forth in the ANSI/NISO standard Z39.44--1986.
Library holds a single volume monograph which is updated annually
1 v. + "Updates" no.1(1985)-no.6(1990)
Main Table of Contents
Introduction
Chapter 1: Serial Holdings Standards
Chapter 3: MARC Holdings Records
Chapter 4: Order Records
Chapter 5: Item Records
Hypertext version of this document created 3/95 by Kevin
M. Randall
Last updated 3/16/95 (KMR)
