Library Web Services Group Meeting Minutes - April 4, 2007

Present: Charlotte Cubbage, Clare Roccaforte, Deborah Rose-Lefmann, Qiana Johnson, Bridget Canavan, Lindsay King, Jeannette Moss, Melissa Jacobi and Beth Clausen.

New member Clare Roccaforte was introduced to the group.

March 20 minutes were approved.

The group discussed and agreed on these final modifications to the Web Style Guide. Bridget will make these changes and remove the ‘DRAFT’ watermark, then send the guide to Frank Cervone to give the Administrative Committee for final approval.

1) Jeannette Moss suggested that in the first sentence to the guide, we change “providing Web-based resources” to ““providing Web-based resources and information”. Beth Clausen suggested use of the word “services” instead of “information”.

2) Charlotte Cubbage suggested removing the sentence “In most departments one staff member performs both functions.”

3) Charlotte also proposed that we strike the sentence “However, University webpages that serve an instructional purpose are subject to “Fair Use Guidelines” which permit limited use of copyrighted materials for educational purposes.” because these guidelines do not apply to a website that is public.

We request that the Administrative Committee decide who can, should or must go to the forum sessions where the Web Style Guide will be introduced and/or demos and hands-on training in compliance with the Library’s web standards.

We discussed a possible timeline for the scheduling of these sessions as well as deadline for compliance for all pages on the website.

• 2 sessions in the Forum Room during the last 2 weeks of May to introduce the Web Style Guide

• 2 demonstration sessions during the first 2 weeks of June (before ALA) to train staff in how to comply with the web standards set forth in the Web Style Guide.

• Optional follow up open lab sessions the last week of June and the second week of July to answer questions regarding Web Style Guide compliance, Dreamweaver templates and CSS.

• Deadline for compliance for all pages on our website is August 15, 2007

We request that the Administrative Committee approve the Web Style Guide and the proposed training and compliance timeline by April 30, in time for Sarah to present them at the May 2 Management Council Meeting. We also ask that the members of the Administrative Committee provide us with a list of web authors and content provides for each department in their division.

Feedback on Melissa Jacobi’s training document “Creating and Styling Pages on the Library’s Web Site” distributed at the previous meeting was tabled until the next meeting due to time constraints. Melissa will send the document to group as an attachment.

We discussed the feedback the group is beginning to receive from Library staff about the draft LWSG Project List. There are suggestions on prioritizing the projects on the list as well as additional ideas for the group to consider. We will take this feedback into account when we prepare a final version of the list to present to the Administrative Committee.