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Approved Non book Library purchases are requested through the Business and Finance Office. Business and Finance orders supplies and equipment by means of a University purchase order. However, there are occasions when small purchases ($50 or under) must be made more quickly than can be done through the purchase order process. In these cases the Library’s Petty Cash Fund may be used.
Approved petty cash purchases are requested through the Business and Finance Office. At the same time you get the cash, please be sure you are given a tax exempt letter – the University will not pay taxes (taxes on travel related expenses are an exception).
After making the purchase bring the receipt and any change left to the Business and Finance Office. Fill out and sign the petty cash form.
If more than $50 is needed to make a purchase and the purchase cannot be done through the purchase order procedures, then a cash advance may be requested. The maximum amount that can be requested is $300.
Advances are requested through Library Business and Finance Office, and the information needed to prepare an advance is as follows:
Business and Finance will prepare a paper request for the advance. This paper request is then taken by the requester to the Bursar’s Office (619 Clark) where it is exchanged for the cash. A valid NU Wildcard must be presented at the Bursar’s Office with the request.
To account for the money, please do the following:
Fill out and sign the non Travel Expense Report Form which can be found at the following web site: http://www.northwestern.edu/finsys/forms/formmenu.htm
Bring the signed form, receipts and any change to Library Business & Finance.
