ARC StaffWeb

When a multi-volume set comprises the collected works of an author, there should be an established series authority record for it:

The type of series (in the 008) should be coded as a multi-part set (NOT as a monographic series) as it is a finite series.

Sometimes, however, a classed-together multi-part series may refer to volumes on a central theme by different authors, or to the proceedings of a conference:

Local treatment of these multi-part series with suggested “classed-together” treatment should always be classed-together and analyzed. It is not necessary to consult the selector about the series treatment in these cases.

AT TIME OF ORDER

The purchase order should be linked to a set record (unsuppressed).

If copy is imported for the set record, no effort should be made to maintain the 505 contents or to add any additional access points.

If created from scratch, the set record must include the following fields : fixed fields for date, place of pub and lang ; 020 ; 040 ; 1xx ; 245 ; 250 ; 260 ; 300 ; 4xx or 800 ; 948.

A note should be added in subfield $a to the 948: ct=mvset, anal.

The following note should be inserted in subfield $x of the 852: “ATTN. CAT: CLASS TOGETHER”.

AT TIME OF RECEIPT

Volume holdings should be added on receipt to the 866 field of the holdings record of the set.

The following note should be inserted in subfield $z of the 852: INDIVIDUAL VOLUMES ARE CATALOGED SEPARATELY AND CAN BE FOUND UNDER THEIR RESPECTIVE AUTHORS AND TITLES.

Any other notes regarding duplication, returns, etc. should be added as a note in subfield $x of the 852.

As each volume in the set is received, copy should be imported as an analytic. If no analytic copy is available, a provisional record must be created.

The following note should be added to subfield $a at the end of the 948 field for each analytic: set,anal

Also add the note “set, anal” to subfield $x of the 852 field in the holdings of each analytic.

Once received, they should be routed for cataloging to the AV shelves.

AT TIME OF CATALOGING

After classifying the first volume received in the set, the cataloger should insert the classed-together call number in the holdings of the set record :

The call number should also be inserted in the 082 of the series authority record, with our symbol appearing in subfield $5 :