(aka Non-Preservation Dept. Replacement Orders or
Non-WOR Orders)
When handling a replacement order that was not placed
by the Preservation Department (a non-WOR order), first identify whether
the order is for a duplicate or a variant edition of the book to be replaced.
If the order is for a duplicate, it is
an ac/repl (added copy/replacement) order, and you must…
- add a new holdings record to the bib record of the
book you are replacing.
- enter the appropriate |t in your holdings record,
if applicable.
(If you have any questions regarding this step, see Added
Copies)
- click the System tab at the top of the bib
record to which you are attaching your holdings to make sure that the
Suppress from OPAC box is not checked. If it is checked…
- click on it to unsuppress the bib record,
- save the bib record, and
- make sure the holdings record for the copy you are replacing is
suppressed.
If the order is for a variant edition (VE),
it is a VE/repl order, and you must…
- enter a new bib record for the edition you are ordering.
- enter "|a VE:#[bib number of the book being
replaced]" between the |a for copy type and |b in the 948 Tag
of your bib record.
- attach a holdings record to the new bib record.
Then you must enter the following pieces of information
in a |x at the end of the 852 Tag of your holdings record for the order:
- whether the repl you’re ordering is an ac or VE
- the reason for ordering a repl
- "def" = defective
- "msg" = missing
- "wd" = withdrawn
- which holdings is being replaced
- If the repl is an ac, note the number of the copy being replaced
- If the repl is a VE of a title with only one holdings, note the
bib record # of the VE
- If the repl is a VE of a title with more than one holdings, note
the # of the holdings record you are replacing
- your initials
For example:
- If you are replacing a defective c.2 with a duplicate…
"|x ac/repl(def):c.2(your initials)"
- If the library’s only copy of a book (bib # 123456)
is missing and you are replacing it with a VE…
"|x VE/repl(msg):#123456(your initials)"
- If you are replacing a withdrawn c.2 (holdings record
# 456789) with a VE…
"|x VE/repl(wd):(H)456789(your initials)"
Most often you will find that books being replaced are
out-of-print (op), and that repl orders therefore require op
order treatment. If you should find that a repl is actually available
through GOBI…
- use the 5417-17 sub-account for by-pass
materials to order it.
- Because the 5417-17 account is a non-PromptCat
account,
- enter the necessary bib and/or holdings records
in Voyager, and
- create a PO.
- enter the PO #, selector’s initials/your
initials, and location code in GOBI.
- leave the Order Notes 1 and Local Note
boxes in GOBI blank.
AC/VE repl. are counted as blurbs in your order statistics
unless they are out of print.
Content Questions? Contact c-grove@northwestern.edu
Technical questions? Contact j-bartlett@northwestern.edu
Last reviewed: 2/27/08
